---
title: How to Integrate WPForms with waatee
description: "Want to instantly send a WhatsApp message when someone submits a form on your WordPress site? With waatee’s Webhook Workflow & WPForms, you can: - Automatically send WhatsApp templates to form submitters - Instantly capture leads and turn them into…"
url: "https://docs.waatee.com/docs/how-to-integrate-wpforms-with-waatee/"
updated: "2025-06-10"
category: Integration / WordPress Integration
---

# How to Integrate WPForms with waatee

Want to instantly send a WhatsApp message when someone submits a form on your WordPress site?

With waatee’s Webhook Workflow & WPForms, you can:

- Automatically send WhatsApp templates to form submitters
- Instantly capture leads and turn them into subscribers
- Eliminate manual WhatsApp replies and reduce delays

This guide will walk you through the full process of connecting WPForms to waatee and automating message delivery using Webhooks.

## **Why Integrate WPForms with waatee?**

✅ Respond to leads instantly with WhatsApp messages
✅ Capture user phone numbers and add them as subscribers
✅ Boost conversion with personalized follow-up
✅ Automate appointment confirmations, inquiry replies, and more
✅ Maintain a professional presence all from your WordPress site!

## **Connect WPForms with waatee Webhook**

### **Step 1: Create a WhatsApp Message Template in waatee**

WhatsApp requires pre-approved templates for messaging new users.

- Go to **waatee Dashboard → WhatsApp → Template Manager**
- Click **Create Template**
- Write your message using placeholders
  Example:
   "Hi ***{{name}}***, thanks for submitting the form! We'll contact you shortly."
- Submit the template and wait for approval.

✅ You can only use approved templates for sending automatic messages.

For more detailed step you can follow this link here (how to create template)

### **Step 2: Create a Webhook Workflow in waatee**

Now you’ll generate a webhook URL that WPForms will call on submission.

- Go to **waatee → Webhook Workflow**
- Click **Create New**
- Choose the **WhatsApp channel **you want to use
- Select your approved **WhatsApp template**
- Click **Save**
- Copy the **Webhook URL** (you’ll need this in WPForms)

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-12-312-1024x413.webp)

✅ This webhook listens for data and sends a WhatsApp message when triggered.

### **Step 3: Add Webhook URL in WPForms**

In your WordPress Admin Panel:

- Go to **WPForms → All Forms →Add new**

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-13-98.webp)

- Select a sample form or create new
- Then from the **form Settings** → **Webhooks**
- Click **Enable Webhooks**
- Click **Add Webhook**
- In the Request URL field, paste the **Webhook URL** from waatee
- Set Request Method to** POST**
- Choose Format as **JSON**
- Map the form fields to match what waatee expects:

  - name → *{field_id}*
  - phone_number → *{field_id}*
- Click **Save**

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-12-313-1024x430.webp)

✅ WP Form pro needed for webhook addon.

✅ WPForms will now send data to waatee every time the form is submitted.

## **Map response**

- Go to your **wp form** and submit data.

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-13-99.webp)

- WPForms triggers the webhook call with submitted data.
- Now go to webhook workflow and **capture response from there**

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-12-314-1024x456.webp)

- Then **click **the **load data** button from the raw data section
- Collect required data use format and **map** in webhook
- **Save** the workflow after mapping

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-14-17-1024x427.webp)

- Now again fill the **contact form** for test
- From the webhook **report** you can see the response

![](https://docs-waatee.1wp.site/wp-content/uploads/2025/06/image-13-100.webp)

## **Final Checklist Before Going Live**

- ✅ WhatsApp Message Template is approved
- ✅ Webhook created and tested in waatee
- ✅ WPForms Webhook settings correctly mapped
- ✅ Phone field validated in the form
- ✅ Test submission done to verify message delivery

## ** **

## **Key Benefits of WPForms + waatee Integration**

- 🚀 Speed: Instant WhatsApp follow-up after submission
- 🚀 Accuracy: No manual error-prone entry
- 🚀 Personalization: Send dynamic messages with user data
- 🚀 Lead Growth: Convert form traffic into WhatsApp subscribers
- 🚀 Omnichannel Support: Extend your website form’s reach into WhatsApp

## **Conclusion**

By integrating WPForms with waatee, you create a seamless user experience that instantly engages users right inside WhatsApp — your most powerful communication channel.

🎯 Start now: Go to waatee → Webhook Workflow → Create New Webhook, and connect it to WPForms in minutes!

## **FAQ**

**Do I need the paid version of WPForms for this integration to work?**Yes. You need **WPForms Pro** or higher to access the **Webhooks addon**, which is required to send data to waatee’s Webhook Workflow.

**Can I use a normal WhatsApp message instead of a template?**No. For automated messages (especially outside the 24-hour window), WhatsApp **requires using an approved message template**. You must create and get your template approved in waatee first.

**How do I know which field ID to use from WPForms?**In WPForms, each field has a unique **{field_id}**. When mapping fields in the webhook, make sure to match waatee's expected fields (like name, phone_number) to the correct field IDs shown in your form.

**Does this integration work with other WordPress forms?**This guide is specific to WPForms. However, you can integrate **other forms (e.g., Elementor, Contact Form 7)** using waatee’s Webhook Workflow as long as they support outgoing webhooks.

**What happens if the phone number is invalid?**waatee will **not be able to deliver the WhatsApp message** if the phone number is invalid or incorrectly formatted. It’s important to validate the phone field in your WPForm before submission.

**Can I send different WhatsApp flows based on the form input?**Yes. You can set up **conditional webhook workflows in waatee** to trigger different flows or templates based on field values like service type, category, or intent.

**How long does it take for the WhatsApp message to be delivered?**Typically, the message is **delivered instantly** after form submission, assuming all configurations (template, mapping, phone number) are correct.

**Can I store submitted data in Google Sheets too?**Absolutely. You can use waatee’s **Google Sheet integration** to store and manage form data along with the WhatsApp automation for complete lead management.